A deposit-then-balance model built for events
Catering runs on deposits: money up front to hold the date, the balance as the event nears. nxcatering is built around that rhythm. When a proposal is accepted, a deposit invoice is generated automatically — no re-entering the client or the total. As the event approaches, the final invoice for the balance is a click away, carrying the same branding and numbers. Nothing is retyped, and nothing falls through the cracks between the quote and the bill.
Payments that land in your account
Clients pay by card through a secure link, powered by Stripe and deposited directly into your own connected Stripe account — nxcatering never holds your money and never takes a cut of it. Prefer cash or a check for a particular client? Record it manually and the invoice updates just the same. Standard Stripe processing fees apply at their normal rate; there's no markup from us.
Status that keeps itself current
The tedious part of invoicing is knowing who's paid. nxcatering handles it: the moment a payment lands, the invoice flips to paid, and your dashboard shows exactly what's collected, what's due, and what's overdue across every event. No spreadsheet reconciliation, no wondering whether that deposit ever came through — just a clear picture of your cash at a glance, with a nudge for anything late.
Tax, handled
Set your default sales-tax rate once and every new proposal and invoice calculates it automatically. Flag a client as tax-exempt and their documents zero the tax out. It's one less thing to get wrong at 11pm the night before an event. New to payments? The connect Stripe guide walks through getting set up.
One thread from quote to paid
Because the invoice is generated from the event rather than typed from scratch, everything stays connected: the proposal a client accepted, the deposit they paid, the final invoice, and the banquet event order all reference the same booking. When a number changes, it changes everywhere — so the amount you quoted, the amount you invoiced, and the amount you collected are never three different figures scattered across three tools.
One flat price
Invoicing is part of the same workspace as your proposals, BEOs, and pipeline — one flat plan at $79/mo with unlimited invoices and no percentage of your revenue. See exactly what's included on the pricing page.
Invoicing software FAQ
How do catering deposit and final invoices work?
When a proposal is accepted, nxcatering creates a deposit invoice automatically. As the event approaches you issue the final invoice for the balance. Both carry your branding and a secure card payment link.
How do clients pay?
Clients pay by card through a secure link, powered by Stripe and paid directly into your own connected Stripe account. You can also record cash or check payments manually.
Does the invoice update when a client pays?
Yes. Paid, due, and overdue statuses flip automatically as payments come in, so your dashboard always shows what's collected and what still needs a nudge — no manual reconciliation.
Does it handle sales tax?
Yes. Set your default tax rate and mark tax-exempt clients; proposals and invoices calculate tax automatically, and exempt clients zero it out.
What does it cost?
One flat plan at $79/mo — unlimited invoices, no per-invoice fees, and no percentage taken from your catering revenue. Standard Stripe processing fees are billed by Stripe directly.