Inquiry to deposit, in one flow
Most caterers lose bookings in the gap between "yes" and "paid." A document can present a beautiful quote, but the client still has to print it, sign it, scan it back, and separately send a deposit — and every step is a chance for a warm lead to cool. nxcatering closes that gap. The client opens a branded proposal, accepts and e-signs online, and pays the deposit by card in the same session. You get a signed agreement and money in the bank without a single follow-up email.
Branded, and built from your menus
Every proposal carries your logo, colours, and terms — clients see your brand, not ours. Build reusable menus and packages once, then drop them into any proposal with quantities and pricing, so quoting a new event takes minutes instead of starting from a blank page. Tax and deposit math calculate themselves, so the numbers are always right.
Template vs software — when each is right
A free template is genuinely the right tool when you're sending the occasional proposal. Software earns its place once you're booking regularly and the manual steps start costing you events. Here's the honest split:
| Template (PDF/Word) | Proposal software | |
|---|---|---|
| Branded document with menu & pricing | ✓ | ✓ |
| Online e-signature / acceptance | — | ✓ |
| Deposit invoice generated on acceptance | — | ✓ |
| Card payment link for the deposit | — | ✓ |
| Auto-converts to invoice and BEO | — | ✓ |
| Reusable menus & packages | — | ✓ |
| Best for | Occasional / first proposals | Booking regularly |
Not sure yet? Start with the free proposal template and read how to write a catering proposal. When the printing-and-chasing starts eating your evenings, the software is here.
Built for catering, not generic proposals
Plenty of tools can send a signable document. Almost none of them understand catering. Generic proposal and e-signature apps have no concept of a per-guest price, a reusable menu, a deposit that scales with the total, or a banquet event order waiting on the other side of acceptance — so you end up bending a sales tool built for consultants and agencies into a shape it was never meant to hold.
nxcatering is built for exactly this business. You quote in courses and per-head numbers, drop in menus and packages you've already built, and let the deposit and tax calculate themselves. The moment a client accepts, the event is ready to become an invoice and a kitchen-ready BEO — because the system knows what happens after "yes." That catering-specific fit is the difference between a proposal that reads like a real caterer sent it and one that reads like a filled-in generic template.
Part of one workspace
Proposals aren't a silo. Once a client accepts, the event flows straight into a deposit and final invoice, a one-click banquet event order for the kitchen, and your shared calendar — all from the same event data, nothing retyped. It's one flat plan at $79/mo, everything included, with no percentage taken from your catering revenue.
Proposal software FAQ
Can clients e-sign the proposal?
Yes. Clients review and accept your proposal online with a legally binding e-signature — no printing, scanning, or posting. You're notified the moment they accept.
Can clients pay a deposit when they accept?
Yes. The instant a proposal is accepted, a deposit invoice is generated and the client can pay it by card through a secure link. Inquiry to deposit happens in one flow, so a warm lead never cools while you chase a bank transfer.
Can I use my own branding?
Every proposal carries your logo, colours, menus, and terms. Clients see your brand, not ours — the documents look like they came from your business, because they did.
What does catering proposal software cost?
nxcatering is one flat plan at $79/mo (or $790/yr) with unlimited proposals, users, and events — no per-proposal fees and no cut of your catering revenue. See the pricing page for what's included.
Does it work for all event types?
Yes — weddings, corporate lunches, private dinners, pop-ups. You build reusable menus and packages once and drop them into any proposal, so quoting a new event takes minutes.